A practical partner for your EU project, at every stage.
We work alongside your team to find the right calls, prepare competitive proposals, manage funded projects, and produce the outputs your work depends on, from the first idea to the final report.
Start from your current project stage.
You do not need to know the exact service you need before contacting us. Most engagements begin with your current stage: exploring a funding route, preparing a proposal, managing an awarded project, producing outputs, or getting reports and close-out documents ready.
We are looking for suitable calls
We screen funding opportunities, match them to your organisation and project idea, and shortlist the realistic routes before your team invests time.
See funding strategyWe have an idea but need structure
We turn an early idea into a clearer concept with objectives, target groups, activities, work packages, outputs, and a view on funding fit.
See project concept supportWe are preparing an application
We support proposal planning, writing, partner input, work package logic, budget structure, and final review.
See proposal developmentWe are implementing an awarded project
We support project planning, coordination, documentation, reporting preparation, deliverable tracking, and partner follow-up.
See project coordinationWe need reporting or close-out help
We help organise evidence, review deliverables, prepare reporting materials, structure administrative files, and support close-out.
See reporting supportWe need project outputs
We coordinate or produce websites, platforms, reports, toolkits, training materials, visual identity, social content, and video.
See project outputsWhy teams work with Grants Partner.
EU-funded work gets difficult when deadlines, partner inputs, reporting obligations, documents, budgets, and outputs all move at once. We provide structured external capacity so teams can make better funding decisions, prepare stronger applications, keep implementation organised, and produce the materials funded projects require.
Six ways we can help, at every stage.
From unclear opportunities to structured applications, manageable implementation, reliable reporting, and useful outputs, each line is scoped around exactly where your project stands.
Funding Strategy & Call Search
Find and shortlist the EU and international calls that genuinely fit your organisation and project idea.
- Call screening and shortlist
- Programme and priority matching
- Eligibility and fit notes
- Go / no-go recommendation
Funding Fit & Project Concept Support
Turn an early idea into a clearer, funder-ready project before you commit to a full application.
- Project idea review
- Needs and problem framing
- Objectives and activity structure
- Readiness recommendation
Proposal Development
Take a project idea to a structured, funder-facing application.
- Proposal plan and writing
- Needs analysis and intervention logic
- Work package and budget structure
- Partner input and final review
Project Coordination, Reporting & Evidence Support
Keep an awarded project organised, documented, and reportable.
- Implementation planning and tracking
- Partner and deliverable coordination
- Budget monitoring and cost evidence
- Interim, final, and close-out reporting
Communication, Dissemination & Project Outputs
Plan, coordinate, and produce the public-facing and technical outputs projects commit to.
- Project websites and platforms
- Visual identity and design
- Reports, toolkits, training
- Dissemination, social, and video
Ongoing Capacity, Retainers & Embedded Support
Recurring grant and project capacity for NGOs and teams, working alongside your people.
- Monthly funding desk
- Grant operations retainer
- Project coordination retainer
- Interim and embedded support
What you can ask us to help produce.
Funded projects need more than an application. They need documents, tools, evidence, communication, partner coordination, and public outputs. We help define, manage, and produce these with clear scope and review cycles.
Funding & proposal materials
Call shortlist, fit assessment, concept note, proposal outline, work package logic, application drafts.
Management documents
Implementation plan, partner responsibility matrix, meeting agendas, task tracker, deliverable register.
Reporting & evidence
Evidence register, reporting checklist, interim and final report support, close-out file structure.
Financial & admin support
Budget tracking sheets, partner expense templates, admin file index, cost documentation checklists.
Communication outputs
Dissemination plan, social media content, newsletters, news posts, visibility materials.
Digital outputs
Project website, landing pages, online platforms, stakeholder portals, AI-assisted tools.
Intellectual outputs
Needs analysis reports, training curricula, toolkits, handbooks, policy briefs, learning materials.
Visual & media outputs
Visual identity, templates, presentation decks, infographics, short and edited project videos.
A clear process, scoped around your stage.
Every engagement starts by understanding your organisation, programme or call, deadline, partner structure, internal capacity, and the support you need. We then define the deliverables, timeline, responsibilities, and review process before work begins.
Understand the context
We review your organisation, funding route, current stage, deadlines, existing documents, and internal capacity.
Define the scope
We clarify what support is needed, what is excluded, what inputs are required, and what can realistically be delivered within the timeline.
Structure the work
We set up the proposal, project-management, reporting, or output-production workflow with responsibilities and checkpoints.
Deliver with documentation
We produce agreed materials, keep records, manage versions, and support review cycles with clear communication.
Close or continue
We either close the engagement with agreed deliverables or continue through implementation, reporting, outputs, or monthly support.
Built for organisations and teams working with funded programmes.
NGOs, associations, and foundations
For organisations that need funding routes, proposal capacity, project coordination, reporting systems, or ongoing external grant support.
Municipalities and public bodies
For teams managing calls, partners, administrative obligations, project files, and cross-departmental coordination.
Universities, schools, and education providers
For project ideas, Erasmus+ and education proposals, project outputs, training materials, and reporting workflows.
Project coordinators and partners
For organisations already inside a consortium that need help with coordination, deliverables, communication, documentation, or reporting.
Private and mission-led organisations
Where EU or institutional funding routes are relevant and the organisation needs external capacity to assess, apply, or manage funded work.
External grant and project capacity when your team is stretched.
Monthly retainers for NGOs
Recurring call screening, funding opportunity summaries, proposal calendar management, project coordination, and board or management briefing notes, as an external grant operations layer.
Interim and embedded support
An experienced specialist working inside your team for a defined period when you are overloaded, partner inputs are delayed, documentation is scattered, or a deadline is approaching.
Human-led, AI-assisted workflows
We use AI-assisted workflows where they improve consistency and speed. Human review stays central for strategy, eligibility, proposal logic, and final client-facing materials.
Straight answers before you reach out.
What does Grants Partner do?
We are an independent EU funding and project development consultancy. We help organisations find relevant calls, develop competitive proposals, manage awarded projects, handle financial administration and reporting, and produce the outputs funded projects require.
Which EU programmes do you work with?
We support work connected to programmes such as Erasmus+, Horizon Europe, Creative Europe, CERV, and Interreg, plus other EU and international routes, subject to official eligibility rules and call requirements.
Do you guarantee funding?
No. We improve how applications are prepared and how projects are run, but funding decisions, eligibility, and approvals remain with the relevant programme authorities and evaluators.
Can you write the whole proposal for us?
Yes. Proposal development takes an idea from concept to a submission-ready application, including the narrative, work plan, budget structure, and partner coordination, with drafts and review rounds agreed up front.
Do you work with NGOs and small teams?
Yes. Alongside one-off engagements, monthly retainers and embedded support give NGOs and small teams ongoing grant capacity without building a full internal team.
Are you affiliated with the EU?
No. Grants Partner is an independent consultancy and is not affiliated with the European Commission or any EU institution.
Grants Partner is an independent consultancy and is not affiliated with the European Commission or any EU institution. We do not guarantee funding decisions. Final eligibility, approval, and funding outcomes depend on official programme rules, call requirements, and evaluator decisions.
Wherever your project stands, let's talk.
Tell us your organisation type, programme or call, deadline, project stage, and where your team needs capacity. We will review the context and suggest a clear next step.
Not sure which service fits? Share your current situation and we will suggest whether funding strategy, proposal development, project coordination, project outputs, or ongoing support makes the most sense.
Stay informed without chasing every call.
Receive occasional practical updates on EU funding opportunities, proposal preparation, project delivery, reporting, and grant operations.